General Administration, as an area of Management, is often neglected by the companies. However, it plays a crucial role in the overall success of Organizations. Effective SOP-based Administration Functions ensure that there are no unpleasant surprises in the back-offices.
Components of ‘General Administation’ are:
- Development and Implementation of ‘General Administration Policy’ including Procurement/Purchase Policy
- Fixed Assets Management:
- Maintaining of scientifically-designed Fixed Assets Register
- Fixed Assets Coding and Timely Verification
- Management of Fixed Assets Verification Process
- Fixed Assets Disposal Policy
- Inventory/Stock Management System
- Frequency-Wise (Daily, Weekly, Monthly, Bi-Monthly, Quarterly, Half-Yearly, Annual and ‘Need-Basis’) Departmental Functions Review Check Lists (DFRCLs) for systematic review of all Administration Contracts:
- Lease Contract
- Annual Maintenance Contracts for Computer Software
- Janitorial Contract
- Security Contract
- Courier Contract
- Supplier’s Contract
- Maintenance Contracts for:
- Office Electrical Items such as Air Conditions, Solar System, Lifts, Generators and other Equipment
- Other Contracts
- Vehicles Monitoring and Review by a Log-Sheet Method
- Maintenance of Office Premises by a Check-List Method
- Ensure connectivity of Telephone, Internet Lines are working properly by a Check-List Method
- Ensure Water, Light, Fuel Requirements are adequately fulfilled (Also, ensure a Log-Sheet Method that there are no wastages/leakages)
- Help other departments for Professional Storage and Filing of Office Documents
- Implement ‘Stock Management System’ Software
- Preparation and maintenance of Computerized Stock Register
- Review of Stock Requirements and Re-Order Level
- Management of Liveries/Staff Uniforms
- Coordinate with Finance Department for effective and accurate implementation of Fixed Assets & Depreciation Register.
- Maintenance of all Internal and External Office Signage in coordination with ‘Corporate Communication’ Department.
- Other Administration Functions.
Request A Call Back
Would you like to speak to one of our consultants over the phone? Just submit your details and we’ll be in touch shortly. You can also email us if you would prefer.
